How to Obtain a Death Certificate
Contributed by Speak Up for Kids Student Intern Team — This article was developed through the combined efforts of multiple student interns, each bringing unique skills and perspectives to support life skills education for foster youth.
Overview
When a loved one passes away, handling the necessary paperwork can feel overwhelming—especially during an already difficult time. One of the most important documents you’ll need is the death certificate, which serves as legal proof of the person’s passing. Before requesting one, it’s essential to understand what information you need, who is legally allowed to obtain a copy, and why these certificates are required for many financial and legal processes. Having a clear understanding of how death certificates work can make navigating these responsibilities much easier and less stressful.
Preliminary Information
Before acquiring a death certificate there are a few things you will need to know. You will need to know the date and place of death of the person. Why you need the death certificate and why you are requesting it. You can request up to twenty free copies at a person's time of death.
Who can Attain a Death Certificate?
When asking for a death certificate, it’s important to know that only certain family members can legally obtain a death certificate of the deceased person. Some of these relatives are the spouse of the deceased, children, siblings, and other related people to the deceased. But they can be requested by anyone after they become public record. Look for your states death record here.
Why Should I Attain a Death Certificate?
There are some reasons as to why you will need a death certificate. One is to notify certain government agencies like Social Security of the passing of an individual. Another reason is to close or transfer bank accounts and credit cards. Or when claiming a relative’s life insurance or pension plan.
What if They Died Overseas?
If someone you know dies overseas in a foreign country, the American Embassy will get the notification of the death of the American national from the local government of that country. This is known as a Consular Report of Death Abroad (CRDA), the CRDA is the proof that you need to close these accounts and other legal tasks. Visit here for a CRDA.
Final Thoughts
Death certificates play a crucial role in settling a loved one’s affairs, from notifying government agencies to closing accounts and handling insurance or legal matters. While only certain immediate family members can request certified copies, these records eventually become public and accessible to anyone. Whether the death occurred in the United States or abroad, knowing the proper steps—and where to find documents such as the Consular Report of Death Abroad—ensures you can manage the necessary tasks with confidence. Being informed ahead of time helps you handle these important responsibilities with clarity and care.
